Constitution and By-Laws

Constitution
April 26, 1989

GOVERNOR PAUL HAMILTON CHAPTER
South Carolina Society
Sons of the American

CONSTITUTION

Article I
Name of Organization

The name of this organization shall be the Governor Paul Hamilton Chapter, South Carolina Society, Sons of the American Revolution.

Article II
Objectives

The objectives of this Chapter are declared to be patriotic, historical and educational, and shall include those intended or designed to perpetuate the memory of those patriots who, by their services or sacrifices during the war of the American Revolution, achieved the independence of the American people; to unite and promote fellowship among their descendants; to inspire them and the community-at-large with a more profound reverence for the principles of the government founded by our forefathers; to celebrate the anniversaries of the prominent events of the war and the Revolutionary period; and to foster true patriotism.

Article III
Membership

Section 1.  Any man shall be eligible for membership in the Chapter who, being of the age of eighteen or over and a citizen of good repute in the community, is the lineal descendant of an ancestor who was at all times unfailing in loyalty to, and rendered active service in this cause of American Independence either as an officer, soldier, seaman, marine, militiaman or minuteman, in the armed forces of the Colonies or States, as a signer of the Declaration of Independence, as a member of a Committee of Safety or Correspondence, as a member of any Continental, Provincial or Colonial Congress or Legislature or as a recognized patriot who performed actual services by overt acts of resistance to the authority of Great Britain, provided, however, that no person advocating the overthrow of the Government of the United States by use of force or violence shall be eligible for membership in the Chapter.

Section 2.  Charter Members:  There shall be a group of Charter Members made up of members in good standing in both the State and National Societies and whose names appear on the Chapter’s Charter.

Article IV
Organization

Section 1.  The elected officers of this Chapter shall be a President, Vice-President, and a Secretary-Treasurer who shall hold office as provided in the By-laws and without compensation.  The officers appointed by the President shall be those of Historian, Registrar, and Chaplin.

PRESIDENT

  • It shall be the duty of the President to preside at all meetings of the Chapter.
  • To serve as Chairman of the Executive Board.
  • To appoint special committees and designate the chairman thereof;
  • To be an ex-officio member of all committees except the nominating committee;
  • To call special meetings of the Chapter when deemed advisable by him, when requested to do so by the Executive Board or as provided for in Section 2, Article Iv.
  • To call meetings of the Board of Directors when deemed necessary or advisable;
  • And to perform other such duties pertaining to that office.

VICE-PRESIDENT

  • It shall be the duty of the Vice-President  to assist the President, and to preside in the absence of that officer;
  • To serve as Vice-Chairman of the Executive Board;
  • To serve as an ex-officio member of all committees;
  • To serve as Chairman of the Programs and Arrangements Committee;
  • And to perform such other duties as pertains to that office.

In the event a vacancy occurs in the office of President, the Vice-President shall become the President for the unexpired term.

SECRETARY-TREASURER

  • It shall be the duty of the Secretary-Treasurer to keep a permanent record of all meetings of the Chapter and of the Executive Board;
  • To keep accurate and current membership records;
  • To render a report of the activities of the Chapter at all meetings of the Executive Board and at all general meetings of the Chapter;
  • To preserve all correspondence and acknowledgements;
  • To receive, record and deposit in a bank account all monies of the chapter;
  • To keep an accurate record of the source of all funds;
  • To dispense by check only such money from the funds as properly authorized by the Executive Board and/or the Chapter;
  • To present all financial records including deposit slips, cancelled checks, bank statements and supporting bills to the Executive Board for examination and audit when directed, and for a complete audit upon expiration of his term of office and prior to transferring such records to a successor;
  • To render a financial report of the receipts and expenditures and current balance at all meetings of the Executive Board and at all general meetings of the chapter; and
  • To perform such other duties as may be delegated which normally pertain to that office

The Secretary-Treasurer shall maintain an up-to-date inventory of the holdings of the chapter.

REGISTRAR

  • It shall be the duty of the Registrar to furnish information about the Chapter and application forms to prospective members;
  • To assist applicants in the preparation of their applications;
  • To examine all applications for membership for completeness and accuracy and forward those which are correct, together with the application fees, to the State Society Secretary.
  • To have care, custody and copies of all approved applications and maintain a complete register of names, dates of birth, dates of admission, resignation or deaths of all members of the Chapter.

HISTORIAN

  • The Historian shall compile and keep a record of the activities, and achievements of the chapter and its members;
  • Compile and submit for the President’s approval the annual chapter activities competition report;
  • Compile and submit for the President’s approval the annual chapter filing report.
  • Perform such other duties which normally pertain to that office.

CHAPLIN

  • The Chaplin shall open and close meetings of the chapter with such services as are usual and proper on such occasions.

Section 2.  Executive Board:  There shall be an Executive Board comprised of the officers of the Chapter and two elected Members-at-Large who shall assist the President in the supervision of the affairs and business of the Chapter.

Article V
Meetings

Section 1.  Regular meetings shall be held as provided for in the By-laws.

Section 2.  Special meetings shall be called in the manner provided for in the By-laws.

Article VI
Amendments

This Constitution may be altered or amended by two-thirds vote of the members present and voting at any meeting of the Chapter provided a quorum be present and further provided that a written notice of the proposed amendment shall have been mailed to each Chapter member at least thirty days prior to the meeting at which the proposed amendment is to be submitted for consideration.

                                                                                                                       

          This Constitution was adopted by a majority of the Charter Members at the April 26, 1989 meeting of the Chapter.

 

Jasper Keels                                                   George F. Oliver
Secretary                                                        President



By-Laws
April 26, 1989

GOVERNOR PAUL HAMILTON CHAPTER
South Carolina Society
Sons of the American

BY-LAWS

These articles are not to conflict with the By-law of either the South Carolina Society or National Society, Sons of the American Revolution.

Article I
Membership

Section 1.

  1. Any male desiring to join the Governor Paul Hamilton Chapter shall submit his typed application in triplicate and appropriate fees to the Registrar.
  1. The Executive Board shall obtain two sponsors for the applicant from among the current membership of the Society.
  1. The applicant shall be enrolled as a member upon approval of his application by both State and National Societies and upon payment of current dues.

 

Section 2.

  1. Membership shall automatically lapse when a member has not paid his dues by March first of the same year or within thirty days after written notice, whichever shall be last.
  1. A lapsed membership may be reinstated upon payment of current dues and arrears if otherwise in good standing with both State and National Societies.

Article II
Election of Officers and Members-at-Large

Section 1.

          Terms of office shall be for two years.  Excepting the office of President, if a position is vacated, it shall be filled by the Executive Board by a majority vote for the unexpired portion of the term.  The Executive Board may remove any officer for cause but shall submit such action to the membership at the next regular meeting.  The Historian, Registrar, and Chaplin, as appointees of the President, shall serve until his term of office expires.

Section 2.

  1. At least two weeks prior to the last meeting of the year, the President shall appoint a Nominating Committee of three members, designating one as Chairman.
  1. The Nominating Committee shall nominate candidates for each office.
  1. Any member of the Executive Board may succeed himself for one term, however, he must be nominated and elected as prescribed in the By-laws.
  1. Ample opportunity shall be given for nominations from the floor.  A person so nominated must give assurance that he will serve if elected.
  1. The election of officers and members-at-large shall be held at the last meeting of the year and they shall be elected by a simple majority.

Article III
Programs

Section 1.

          The Vice-President shall serve as Chairman of the Program and Arrangements Committee and may select any two members to serve on the Committee.  He may call on any member to assist in the planning and presentation of a program.

Section 2.

          The Committee Chairman shall inform the President at least one month in advance of the subject and nature of the program to be presented or the material to be used.  The President shall have the authority to reject any person or program he may consider unsuitable. 

Article IV
Meetings

Section 1.

          There shall be four regular scheduled meetings a year preferably in February, May, September and November.

Section 2.

          Special meetings may be called by the President, by a majority of the Executive Board or upon written request of any five members of the Chapter.

Article V
Dues

Section 1

          Annual dues shall be established by the membership and may be changed by a majority vote at any regular meeting.  Dues are payable January 1st of each year.

Section 2.

          The Secretary-Treasurer shall notify members who have not paid their dues within sixty days of the due date.  On March 1st members who have not paid their annual dues will be notified by the Secretary-Treasurer, in writing, that their membership will automatically lapse unless their dues are paid within thirty days.

Section 3.

          The Secretary-Treasurer is empowered to accept donations for the promotions of the objectives of the Chapter.  These funds will be placed in an interest-bearing account.

Article VI
Quorum

Section 1.

          Twenty percent of the roll of members in good standing at the time of a Chapter meeting shall constitute a quorum.  Three members of the Executive Board shall constitute quorum for the Board.

Section 2.

          No business may be transacted without a quorum; however, in an emergency or if necessary to preserve the Chapter, the Executive Board may act, provided their actions and the reasons therefore are transmitted to the membership by mail.  Unless actions taken in the absence of a quorum are ratified within thirty days by a majority of the members, the emergency action is null and void.

Article VII
Amendment

          These By-laws may be amended when all members have been notified at least thirty days in advance of the meeting at which such amendment is to be considered.  Amendments to the By-laws require a majority of the votes cast.

                                                                                                                       

 

These By-laws were adopted by a majority of the Charter Members at the April 26, 1989 meeting of the Chapter.

 

Jasper Keels                                         George F. Oliver
Secretary                                              President